When you work in a group portal, you have admin rights over all companies that are connected to the group. This allows you to control and create, for example, a photo audit. Work processes, data recipients, controls, IT systems / information assets for each company connected to the group, without having to log in to each company’s portal account.

Security measures

Security measures are actions and systems that help ensure the security of the processing and storage of personal data. In this module, you can find an overview of existing security measures, edit them, and create new security measures yourself.

Creating security measures in the group portal

When you are logged in to the group portal, you have many functions in the menu bar, which are also in the ‘normal’ portal. To enter security measures, click on ‘data’ in the menu bar (1), which will open a few subtopics and select ‘security measures’ (2). Once you’re in security measures, click ‘create’ (3). It is also possible to access and edit an existing security measure by clicking on the icon next to each security measure (4).

When you click on ‘create’ (3) or the edit icon (4) you will open the following form:

1. Setup: Here you enter all data for the security measure as you know it from the ‘normal’ portal. You can read more about filling out the security measure form here.
2. Assigned: Here you can opt in or out of the companies that are connected to your group portal and for which you want the security measure to be created. You have the option to press ‘select all’ (4), ‘deselect all’ (5) or select some specific ones by tapping them on or off on the icon to the right of the individual company (6). Companies can be grouped into different sections, where it will be possible to select or deselect all from a particular section (7). To see the individual companies in the sections, click on the section you want to unfold.

3. Settings: Here, as an admin in the group portal, you can manage which points in the security measure the individual company may be able to change / correct. Here it is possible to give access to delete the security measure (8), select or deselect all (9) or enter the specific fields yourself and edit the access (10). A green icon (11) indicates that the companies themselves have access to edit and a gray icon (12) indicates that only you as an admin can edit the individual field.